 | Dear PFLAG Supporter, Time has flown by, and we're at the brink of a brand new fiscal year! As your Chapter Services Sr. Coordinator here at PFLAG National, I'm excited to team up with leaders like you. My mission? To make sure you're all set for success and can put your focus right where it matters: on the important work you're doing in your community. As we bid farewell to the past year, I'm delighted to provide you with comprehensive details below outlining the essential tasks integral to fulfilling your Annual Chapter Responsibilities. These tasks are vital for maintaining your chapter's good standing and continued success.The due date for this fiscal year is Thursday, February 15, 2025. If you need help completing these tasks--or have any other questions--please don’t hesitate to reach out to me at akearns@pflag.org. |
|  | | We recognize that the past year has brought about many changes, including updates to bylaws, branding compliance, and ongoing infrastructure processes. To further support you, we’ll be hosting two-hour virtual drop-in office hours from October 2024 to February 2025. While you're welcome to drop in at any time during these sessions to ask questions or seek one-on-one help, this year we’ll be structuring the meetings to better address some high-need areas that our team has identified based on feedback from chapter leaders. You'll find the complete schedule of office hours here. We can't wait to connect with some of you during these sessions! Please note that registration is required for security reasons. If you are joining the session while it’s in progress you will receive an email once your registration is complete with the official link to the meeting. Meetings in October and November will focus on building chapter membership and using the Member Portal. Saturday, October 5, 2024 @ 11am EST (10 CST; 9 MST; 8 PST) Saturday, October 19, 2024 @ 11am EST (10 CST; 9 MST; 8 PST) Saturday, November 2, 2024 @ 11am EST (10 CST; 9 MST; 8 PST) Saturday, November 23, 2024 @ 11am EST (10 CST; 9 MST; 8 PST) |
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| | Every chapter is required to file a report with the IRS by this fiscal year’s due date, February 15, 2025. PFLAG National cannot file an IRS report for your chapter; the IRS requires it to be done by a board member of your chapter. The e-Postcard (990-N) is sufficient for most chapters with an annual income of less than $50,000. If your chapter income exceeds $50,000, visit irs.gov/990n for more information. |
| | You must only use your chapter’s Employer Identification Number (EIN) to file with the IRS, not PFLAG National’s EIN (95-3750694). When logging in, only use the “Sign in with Login.gov” option and enter the username and password used in previous years. You may need to create a new login in order to file. After you file, log back into the IRS system after about 10 minutes to ensure your submission was accepted. If you do not file your e-Postcard on time, the IRS will mail you a reminder notice. If your chapter fails to file the e-Postcard for three consecutive years, your chapter will be automatically revoked by the IRS and lose its tax-exempt status. The IRS rules are strict and inflexible, so it is very important for you and your chapter to submit before the February 15, 2024 deadline. If your chapter is revoked, you will need to either apply for reinstatement with the IRS (involving a fee of at least $250 - $600) or dissolve the chapter. IRS Form 990-N FAQs |
| | Most states require PFLAG chapters to file an annual report to stay in compliance and up-to-date with your nonprofit incorporation. Due dates and requirements vary and while it’s the responsibility of your chapter to find this information, we have compiled a list of Annual Filing Requirements by State that you can access here. You should also consider doing your own independent research to ensure that you’re completing all of the required filings. |
| | Every year, PFLAG National requires your chapter to provide financial and other information to assist in our IRS reporting and data evaluation. The annual report form should be completed by your chapter board after you have completed your state and IRS filings and will likely take about fifteen minutes. |
| | | Updating your member and board information in the Member Portal is a crucial part of your annual responsibilities! Keeping your member roster current ensures that chapter members receive timely updates and membership benefits. Updating your board roster also allows us to communicate important updates, information, and chapter-related news directly to your chapter's leadership. Haven't logged in yet or having trouble accessing your account? Reach out to Angel Kearns at akearns@pflag.org. Please see our Member Portal FAQ for more information on using the Portal. Some of the most frequently asked questions about roster updates and chapter dues include: - What is the membership year? The membership year mirrors the PFLAG fiscal year, which began on October 1, 2023 and ends on September 30, 2024. No matter when you add your chapter members, they will lapse at the end of the membership year.
- How much are dues to PFLAG National? Chapter dues are $15 per household.
- How do I pay my dues? You can pay online through the Membership Portal or send a check to the PFLAG National office at the address below. Kindly refrain from sending a hard copy of your membership list; instead, have your chapter leadership update it through the Member Portal.
Attn: Chapter Services 1625 K St NW Ste. 700 Washington, DC 20006 - Why must board members be subscribed to PFLAG National communications? Chapter board members should be aware of the resources, initiatives, and timely updates provided in PFLAG National communications. If you are not currently receiving emails from PFLAG National, please contact Angel Kearns at akearns@pflag.org.
- Are resources available for conducting a membership drive? Absolutely. You can find information and sample documents in the Member Portal or contact your regional Chapter Engagement Staffer. Pro-tip: keep an eye on your inbox! We’ll provide timely information about planning your membership drive in Leadership Learnings emails.
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| Questions? Contact me at akearns@pflag.org if you have questions or need assistance. Thank you for everything you do! |
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| Angel Kearns (she/her) Chapter Services Senior Coordinator PFLAG National |
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|  | PFLAG National (202) 467-8180 | love@pflag.org |
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